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MEMO: UPDATED DELIVERY REQUIREMENTS TO DPI FACILITIES.
Dear DPI Vendor Partners:
First, we want to thank you for all your efforts to deliver quality products and services to District Photo, Inc. (DPI) this past year. We very much appreciate your support. As we prepare for the summer season and our hectic fourth quarter, we are initiating several changes to our delivery procedures. We request your cooperation in promptly implementing the following requests.
At your earliest convenience, please ensure that all orders placed with a formal DPI PO to any of our three facilities include the following information with the shipment:
All shipments MUST include a complete packing list outlining the products shipped.
This packing list MUST include our DPI purchase order number.
The packing list should be in an obvious, visible, and secure location. Deliveries without this information could delay processing and payment.
When shipping “Manufactured” products to our facilities, the packing list must include our “Part Number” in the description or have that number listed in a unique column. A “Manufactured” product is one made specifically for DPI.
When shipping “Manufactured” products in full pallet quantities, the pallet should include a sheet referencing our part number, the original PO number, and pallet configuration – please see the attached picture for your reference. (Below)
When shipping “Standard” products to our facilities – aka stocked / existing inventory – a copy of our purchase order must be stapled to the back of the packing list.
Vendors are responsible for ensuring receipt of a signed BOL or packing list confirming delivery from their carrier to our location(s). Vendors that are unable to provide a “Proof of Delivery” when requested are responsible for lost or missing products.
At this time, we are not requiring GTIN codes to be applied to the cases or pallets.
Our plans for 2025 include a new ERP system that incorporates the scanning function into the receiving process. GTIN codes will be assigned to the manufactured products we purchase from your company. When available, more information will be sent regarding this change.
All DPI Purchase Orders are subject to our standard terms and conditions, which can be found at www.districtphoto.com/terms-and-conditions/. If you have any immediate questions or concerns regarding this information, please reach out to Jack Boucher at jboucher@districtphoto.com or call 301-937-5300 x 657.
We very much look forward to a busy and profitable 2024 for both of our companies.
Sincerely,
DPI Procurement Team